Weddings - McCarthy Tents & Events | Party and Tent Rentals Rochester NY & Buffalo NY

Plan Your Wedding

Congratulations! Thank you so much for considering partnering with McCarthy Tents & Events for your big day. Weddings are not something we take lightly. We pride ourselves on having immaculate equipment, fast & friendly customer service, and integrity in all we do. We understand this is the biggest day of your life, and we hope to make you feel as such.

Wedding Planning Tools

What size tent, dance floor, etc. do I need?

These are our most commonly asked questions. Wedding tents need to be larger than a standard back yard party tent, where only tables and chairs will be used underneath. Based on guest count, below is a guide to the types of additional rentals you’ll need to consider for underneath a wedding tent, and the resulting appropriate size rentals for you event.

100 Guests

40×60 Tent
1 Bar
16×16 Dance Floor
60″ Round or 8′ Rectangular Seating Tables (Seat 8 comfortably at each)
1 DJ Table
1 Cake Table
1 Place Card Table
1 Gift Table

View Sample Layouts

2
3
4

150 Guests

40×80 Tent
1 Bar
16×20 Dance Floor
60″ Round or 8′ Rectangular Seating Tables (Seat 8 comfortably at each)
1 DJ Table
1 Cake Table
1 Place Card Table
1 Gift Table

View Sample Layouts

2
3

200 Guests

40×100 Tents
2 Bars
16×24 Dance Floor
60″ Round or 8′ Rectangular Seating Tables (Seat 8 comfortably at each)
1 DJ Table
1 Cake Table
1 Place Card Table
1 Gift Table

View Sample Layouts

250+ Guests

60×100 Tent
2 Bars
16×24 Dance Floor
60″ Round or 8′ Rectangular Seating Tables (Seat 8 comfortably at each)
1 DJ Table
1 Cake Table
1 Place Card Table
1 Gift Table

View Sample Layouts

Additional Things to Consider

Power Sources

McCarthy Tents & Events offers power generators for remote locations, but for any tented event it’s important to consider where your power will come from, how much power you need, and the safety logistics behind it all. You may need power for evening lighting, a band / DJ and possibly a caterer. Each vendor should be able to tell you how much power they will need, then we can help guide you from there.

Bathrooms

Definitively not an item to overlook! Options range for basic porta-potties to higher end restroom trailers. We recommend Crescent Moon to all our customers. http://www.cremoon.com/restroom-trailers.html

Caterers

If you’re unsure who to choose for a caterer, please don’t hesitate to ask our team of event specialists. We have worked closely with the area caterers for many years and can help guide you to the right person for your event based on location, style and budget.

Tip!

Looking to save money on glassware and china? If you’re open to your serving style, place settings, surprisingly, are less expensive than buffets. The reason is that in buffets, guests do not reuse their plates, whereas seated they simply use what they’re provided. This also saves on back end cleaning fees and labor.

How To Get Started

Request A Quote

After you’ve had some inspiration from our Featured Weddings and Rental Catalog, fill out our Request A Quote form with as many detail as you can.

Request A Quote

Speak To Our Specialists

After we review your request, we will contact you via email to ask any additional questions we may have, and to send you a preliminary quote.

Edit / Refine

A 25% deposit reserves your order, and we will work to refine your order to perfection as final guest counts and details roll in.

Sit Back and Relax

Let us take it from here. When you work with McCarthy Tents & Events, you never have to worry about timing, quality or correctness.

Featured Weddings

Sunburst Gable Structure Tent, Chandelliers

Simple, classic, white-on-white with clear side wall.

Sailcloth Tent, Farm Table Row Seating

A stunning sailcloth tent with rustic accents. The epitome of class and grace.

View All Wedding Galleries

Don't Just Take Our Word For It

McCarthy Tents & Events

5.0

Leslie Zinck

18:17 19 Dec 18

They are the best! I would never go anywhere else!

Pauleen Vacca

23:34 28 Nov 18

I have worked with McCarthy on countless weddings and events. As an event planner, they are my go to rental company! We have done small linen orders to full wedding tents with all the fixings. They always deliver great products! When getting linens from McCarthy, they are always clean - which is not the case with every rental company. When using them for a tent, I always trust their team to do a great job with professionalism. And the in office staff is truly wonderful, always answering the many many questions I have on behalf of my clients. Thank you for all that you do Team McCarthy!read more

joelle marcaida

11:50 17 Oct 18

Just a note to say thank you to your whole team for helping us to execute our very successful event! From choosing the linens, to my last emergency request for silverware, your team was incredible! Everyone who answered the phone, who helped us choose designs, were helpful, kind and patient with us! We look forward to working with you in the future! Thanks again!read more

Elizabeth Doyne

22:14 05 Sep 18

The tent we got from McCarthy's was a big beautiful double poled white tent that immediately brought a festive look to the yard. A crew came, led (I think) by Adam Bentivegna; they were responsible and responsive and a pleasure to work with. LIghts on the tent added a welcome touch. I also got the 12' x 12' dance floor which for my party was a little small (around 80 people) but aside from that, everything went smoothly with getting the tent up and down and I would gladly return as a customer again.read more

Vicky T

23:43 12 Aug 18

I could not be more satisfied with the tables and chairs I rented. I ordered them very last minute but everything worked out well. Good prices compared to the other party rental services, the staff is friendly and efficient.read more

joyce miller

01:00 22 Jun 18

McCarthy tent did a great job in all the details from beginning to end . Tent came on schedule and crew worked effectively even added the extra grapevine wreaths for us . Nate in the office is by far the best customer service support I have worked with. They even came and brought extra stuff we ordered at last minute. I highly recommend McCarthys !read more

Lauri Hofmann

19:30 21 Jun 18

The day has not quite arrived yet. So far the service has been very pleasant and efficient. But they can not pinpoint a 4 hour window when they may arrive to set up. To just say they will call you 30 minutes prior is not helpful. When you are planning a large party, that's not exactly a timetable that works. I would think by the day before, you could pinpoint either morning or afternoon for a delivery schedule.read more

Nathan Pearse

17:57 06 Sep 17

McCarthy Tents did a great job for a last minute memorial service. Their team came out installed a tent and delivered tables and chairs safely and efficiently. The crew members were professional and timely. Thanks!read more

Becky Zsemlye

11:17 28 May 17

Great tents and all the things (and more) you want to go with it!! Great people

Sarah Mooradian

21:37 31 Dec 16

I connected with Mike (based out of Buffalo) at McCarthy's for ALL my rental needs for our backyard wedding (tent, tables and chairs, lights, ovens, grills, plates, silverware, linens, EVERYTHING) and had a truly fantastic experience. With all the moving pieces that go into a wedding the rentals was a piece I never worried about. Every time I called (planning this from Boston) all my questions were answered by Mike or someone on the team. Costs were always clear and the set up and take down were seamless. I would recommend them fully and without hesitation, they are simply the BEST!!!!read more

Laurie Hansen

18:44 31 Dec 16

They were phenomenal! I'm in NC so all communication was long distance. Couldn't have asked for better service. I highly recommend them!read more

Info Fairportcanaldays

14:43 17 Nov 16

McCarthy's has supplied tents and setup for our festival for years and they always provide excellent service. I personally recommend them to family and friends often.read more

DDS Companies

15:16 16 Nov 16

We rely on McCarthy Tents and Events for all of our special events. The entire staff is courteous and professional. They always come through for us.read more

Arthur Morris

16:54 14 Nov 16

Rented all of the furniture for our wedding venue from these folks and they did an excellent job! All the furniture was in fantastic shape and the white dance floor didn't have a mark on it.read more

Megan Klein

15:35 07 Aug 15

I worked with McCarthy Tents & Events over the past year while planning for my July wedding. The staff there is so incredibly kind and receptive to your needs. We could not have been happier with the service we received. The sail cloth tent we had set up at our wedding - all I can say is WOW. It was beyond incredible. We doubled up on the lights and the outcome was magical. I still day dream about the tent and how gorgeous it was. Do yourself a favor and work with McCarthy Tents & Events for any celebration - you will not be disappointed!! read more

Next Reviews

McCarthy Tents & Events

4.7

Gillian Cartwright

2018-11-07T19:09:47+0000

We rented catering equipment, chairs and flatware from McCarthy for a July 2018 wedding and were thrilled with their services, and the quality of the items we rented. This is a very well-run, organized, and upstanding company to work with! Whenever we called, each person we spoke to was knowledgeable, patient, and helpful. The team allowed us to make changes to our order right up to the last minute, and were super responsive. We'd happily work with them again anytime!

Angela Massar

2018-08-27T15:36:19+0000

Our tables and linens were perfect for our small art-gallery wedding. The farm tables were beautiful. Jamie and Meaghan were both lovely to work with and our day was perfect! Thanks for being part of our big day!

Erin Pixley Thurston

2018-03-21T18:12:03+0000

We used McCarthy's to rent linens, table settings and coffee service items for our wedding this past weekend. We were so pleased with their service. Beginning with Jamie who set up our contract for us to the lovely guys who delivered our items to us and then helped us unload them when we brought them back... everyone was courteous and helpful and went above and beyond. They were prompt and responded to every inquiry we made within hours of leaving messages. We would highly recommend McCarthy's to anyone looking for quality items at a fair price and would like those items delivered with a smile. Thank you McCarthy's!

Evan Piotter

2018-03-09T00:19:52+0000

My family and I have used MT&E for many events, including the most important....my wedding day. From the beginning of the process, to the end, including all the changes in between, the experience was nothing short of exceptional. We look forward to many more years of supporting MT&E and their stellar services.

Danielle Brady

2018-01-20T19:00:02+0000

My husband and I are so grateful we found this wonderful company to work with for our wedding! We got married in NY but live in Maine, so we completely relied on our vendors having excellent communication, which Rick had from day one. He was helpful, insightful, and prompt at responding. We were incredibly impressed when he offered to do a site visit a few month's before our wedding when we were in town (over a two hour drive one way) - above and beyond for sure! We had questionable weather the week before our event, and the team worked with us to get our tent up as early as possible to keep the ground dry. Everything we rented from them (tables, chairs, tent, dance floor, bar, wine barrels, etc.) was in great condition, and the team that delivered it/set the tent up was very helpful, efficient, and kind. We loved their selection of rental items, and the fact that they were willing to deliver to the Watertown area. We highly recommend anyone looking for a smooth rental process with a company who treats you like family to look no further than McCarthy's. Thank you all so much for everything!

Olivia Moore Nicoletti

2017-09-19T14:32:11+0000

These guys are absolutely top notch. Jeff was incredibly responsive, thoughtful, and extremely detail oriented - perfect for an event planner bride!! He responded to all my emails with thoughtful suggestions and guidance, and spent at least 5 hours with me in person or on the phone near the end of the planning process to make sure everything was absolutely perfect. I was especially impressed with all of the detailed notes that Jeff included in the order itself so there were very few questions when everything was being installed. We also changed our mind on something the last minute due to weather, and Jeff was positive and receptive to the change and his guys did a magnificent job. The tent was better than I could have imagined. Their prices are fair to boot! They publish their entire catalog online, so you know exactly what you get, and the delivery fees to Ithaca were perfectly fair. As an event planner, I need to work with vendors that I trust to get the job done right, and Jeff made me feel 100% comfortable with everything - I could not recommend them ENOUGH!

Tracy Ryan-Terwilliger

2017-07-20T13:22:30+0000

We rented McCarthy Tents for a backyard graduation party. In the planning stages of the event the staff was accommodating and knowledgeable when it came to sizes and needs to make our celebration successful. The men who set up and took down the tent were efficient and respectful. The tent, tables and chairs were all in great condition and clean. The tent looked beautiful and provided a cool, nicely shaded area for our guest to eat. With McCarthy Tents & Events you won't be disappointed!

John Widmer

2017-07-07T23:21:16+0000

Ordered some linens, chairs and chafing dishes for my daughters graduation party. Everything arrived clean, in excellent condition, and on-time. Courteous staff! Also picked up on a timely basis. Would highly recommend them.

Ashley Monnat

2017-06-25T22:29:08+0000

We used McCarthy's for my twin daughters high school graduation this weekend. The tent was beautiful! You can tell they really take care of them. They also had excellent customer service. I would absolutely use them again!!

Patti Wagner

2017-06-21T09:48:46+0000

Our daughter was married June 17th at Knox Farms in East Aurora NY. We had the ceremony as well as dinner outside. Were rented the tent, chairs and the arch for the ceremony. We were so pleased with this company. Everything was clean and in good condition. The men who came to do the set up and tear down were very professional and friendly And we can't thank Nate enough for all his help in the planning process. He was very patient and helpful with our many questions. If your looking for quality and professionalism this is the company to use

Carly Szabo Cross

2017-05-09T13:01:28+0000

We used McCarthy for our wedding in 2012 and they were fantastic! I've used them for my son's 1st, 2nd and soon to be 3rd birthday parties and plan on continuing that trend as long as I have his parties. Everyone is so personable and just amazing to work with!

Wendy Johnson Nichols

2016-12-30T21:02:41+0000

Everyone at McCarthy rental was wonderful to work with! They were always there and understanding when I had questions or made changes to my order. The end results were amazing! My only disappointment was in the heaters. I really never thought to ask about those and they were not what I expected and weren't what I really wanted. But that could have been avoided if I took the time to inquire about them. So my suggestion is to take the time to ask questions about every detail! Their crew was great! Would definitely recommend McCarthy Rentals!!

Jill Jacobs

2016-12-06T14:12:22+0000

McCarthys' did an incredible job for my daughter's wedding. The weather turned cold and rainy and the staff came 3 times to set up additional tents and tunnels to create a beautiful and dry setting. The tent and tunnels were gorgeous. We were delighted with their service and products. Thanks for all your support. Jill

Ashley Larkin

2016-09-23T18:51:37+0000

I had an open air reception at my wedding a couple weeks ago with lighting done by McCarthy Tents. They did a fantastic job!! I can not say enough great things about how easy and fun it was to work with Mike. He checked in with me frequently and was ALWAYS available when I wanted to talk about plans or make changes. I also rented linens from them and they were perfect. Every part about working with McCarthy Tents was flawless. Highly recommend for all the brides-to-be out there who need someone to complete their vision!!!!

Bethany Nystrom Wadsworth

2016-09-20T19:19:27+0000

We rented two tents for our daughter's wedding. McCarthy was very professional, the tents were gorgeous, and now that they are gone, you would never know they had been here. Highly recommended!

Nick O'Connor

2016-08-20T02:16:25+0000

We've worked along side McCarthy's a few times in weddings and they've been outstanding. Tents/tables/chairs/lighting...all great, clean, and functional. Professional and they never hesitate to go the extra mile to make their clients happy!

Jenna Marley

2016-06-21T23:58:59+0000

McCarthy's just did our outdoor wedding (tent, chairs, tables, linens, everything!) and we couldn't have been happier with our experience!! From the guys who respond to emails to the crew who sets up, we were 110% satisfied with our experience! We ended up being short a few tables, and I realized it a mere day prior, and the guys at the warehouse were quick to get what we needed together so it could be picked up. Amazing customer service and we will forever consider McCarthy's for our future needs!

Nicole Purcell

2016-06-05T21:41:06+0000

We only rented 4 highchairs for a baby shower I was throwing, but they looked new and were so clean that I didn't even put my highchair cover on it. McCarthy Tents and Events is amazing, even for small jobs like ours!

Dawn Schregel

2016-02-28T18:55:24+0000

I have used McCarthy's for a number of events for my wedding and event clients. They have excellent customer service, flexibility and professionalism. Their equipment is well maintained and high quality. Sean particularly went out of his way on a number of occasions to make sure we were happy with their work on a large outdoor wedding we planned last year. Highly recommend!

Thomas Jennings

2015-08-06T22:53:02+0000

I used McCarthy for my recent wedding and I can say without hesitation Mike and the Buffalo crew are top notch. From quote to tear down I couldn't have asked for a better experience. Not to mention the tent they delivered exceeded my expectations. Best game in town hands down.

Daniel Tomlinson

2014-06-30T19:54:14+0000

Loved working with these guys; they get back to you right away, let you know what they can do and when, and are prompt and professional. If you get a chance to work with Bruce, do it, cause he's amazingly effective and efficient and just an all around awesome guy. Would use them again in a second!!!

Next Reviews

McCarthy Tents & Events

5.0

Based on 8 Reviews

Pauleen V.

2018-11-28 15:34:56

I have worked with McCarthy on countless weddings and events. As an event planner, they are my go to rental company! We have done small linen orders to...

Gillian C.

2018-11-07 11:12:27

We rented catering equipment, chairs and flatware from McCarthy for a July 2018 wedding and were thrilled with their services, and the quality of the items...

Jenni B.

2018-09-06 18:01:52

Very easy to work with, and a great selection! Items they didn't have sufficient quantities of they got more for me, and kept me updated on any new rental...

Mary C.

2017-07-16 14:43:48

We rented from McCarthy's Tents and Events for our daughter's graduation party. The staff was great to work with for ordering, setup, and take down. The...

Vicki C.

2017-06-28 17:36:46

This was my first time renting a heavy duty tent. It was for a grad party, and the weekend of the graduation, so I knew it would be a busy weekend. I...

Breanna B.

2016-07-26 05:44:43

The most professional guys to work with for party rentals. They're great to work with from beginning to end. I've used them a few times for last minute...

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